CFPC Physician Wellness Retreat 2027
Fairmont Cheateau Lake Louise
111 Lake Louise Dr,
Lake Louise, AB T0L 1E0
May 13 - 16, 2027
Physician Wellness Retreat Registration Terms and Conditions
(All registrants must acknowledge and agree to these terms.)
PLEASE READ CAREFULLY
The individual named on this registration form (“you” or the "attendee") wishes to attend the 2027 Physician Wellness Retreat and its related activities and events (hereinafter referred to collectively as the “Event” or "PWR"), as hosted by the College of Family Physicians of Canada ("CFPC") in Lake Louise, Alberta, from May 13-16, 2027. As lawful consideration for being permitted to attend the Event and the intangible value that you will gain by doing so, you agree to all the terms and conditions set forth in these terms and conditions (the "Agreement").
Cancellation Refund Policy
Registration Fees
Wellness Activity Fees
Terms and Conditions
Health and Safety Guidelines: You are requested not to attend any in-person sessions, meetings or activities if you are feeling unwell. Attendees will be subject to the Province of Alberta and/or Lake Louise’s public health guidelines and restrictions at the time of the Event. The CFPC is not responsible for any travel, hotel or other incidental costs or losses that are incurred by the attendees as a result of restrictions that may be implemented over the Event dates.
Guests and Minors: Registered attendees are responsible for the supervision and conduct of any guests or minors accompanying them at PWR. Minors must remain under the direct supervision of a parent or responsible adult at all times. CFPC assumes no responsibility or duty of care for the supervision, custody, safety, or welfare of any guest or minor. Participation by guests or minors in any PWR activity, is subject to compliance with CFPC, venue and event staff instructions and may be restricted where reasonably necessary for safety, accessibility or event operations. All guests, including children must be registered and paid by the participant.
Transportation: You recognize there are inherent risks, hazards, and dangers involved in travel and transportation to and from the PWR and between Event activities and venues. You hereby acknowledge, assume, and accept any and all risks and legal liabilities related to travel and transportation including, but not limited to, possible risks of injury, loss of property, damages, or death. This applies to all transportation, whether secured independently or provided or sponsored by the CFPC. To the fullest extent permitted by law, CFPC shall not be liable for any injury, loss, damage, delay, expense, or inconvenience arising from transportation arrangements, interruptions, cancellations, or incidents, whether transportation is arranged independently by attendees or provided, sponsored, or coordinated by CFPC.
Exhibitor Scanning Permissions: If attending PWR in-person, you give permission to the CFPC to share your contact information with ONLY THOSE exhibitors that YOU ALLOW to scan your badge during the conference. Specifically, if you allow an exhibitor or sponsor to scan your badge at their booth, you understand and agree that your contact information including name, email, company name, phone numbers, and address (as provided by you in your registration) will be shared with that specific exhibitor or sponsor so that they may communicate with you regarding their products or services.
Financial Wellness Session Scanning: If you voluntarily allow your badge to be scanned for this session, your contact information, as described above, will be shared with Scotiabank and MD Financial Management for follow-up purposes.
Access Control Scanning: Your badge may be scanned at various checkpoints throughout the event for attendance management, and operational purposes. These scans are separate from any voluntary sponsor or exhibitor scans.
Credit Scanning: This same daily scanning data is utilized to award credits and provide Mainpro+ certificates. After attending the Physician Wellness Retreat the full amount of certified credits will be deposited into your Mainpro+ account approximately 4-6 weeks after PWR concludes.
Royal College Members: If you provide your RCPSC ID number during registration, CFPC may provide your name, RCPSC ID number, attendance information, and any other information required to the Royal College for continuing professional development and reporting purposes.
CFPC’s Privacy Policy: The personal information the CFPC collects about you through your registration and attendance at the PWR will be handled in accordance with the CFPC’s Privacy Policy.
Personal Information Disclosure: In certain circumstances, we may need to share the personal information provided in your registration with third parties who support PWR in fulfilling related event services (e.g. with hotel partners, registration providers, etc.). Disclosure of your personal information in these circumstances will be made to perform specific tasks on our behalf and is restricted using contractual arrangements that prevent third parties from disclosing or using your information for any purpose other than those that we specify. If applicable, your address (as provided in registration) may also be shared with supplier and distribution partners, for fulfillment of any requested product deliveries. By completing your registration, you acknowledge and agree to the disclosure of your personal information as described above, for the purposes of facilitating your participation in PWR and the delivery of related event services.
Photographs and Recordings: Photographs, video and audio recordings of the PWR may be produced and may include your recognizable image. By participating in the PWR, you consent to being photographed, video-taped and audio-taped and you authorize the CFPC and its partners to use any of these recordings for its activities and events, as well as for its print and electronic promotional material, including on the internet, via the CFPC or the PWR webpages, or on other social media websites now existing or in the future. You grant the CFPC the right and permission in perpetuity to use any such photographs/video or audio clips in which you may be included, in whole or in part, for such purposes without compensation, payment, royalty, or further notice to you. You waive any right that you may have to inspect and/or approve any such photographs/video clips. You transfer to the CFPC any right you may have to such photographs/videos and waive moral rights, if any; and, you release and discharge the CFPC from any liability that may arise from the use of such photographs/videos by the CFPC. All photographic materials become the property of the CFPC and may be displayed, distributed, or used by the CFPC for any purpose. The names and/or a brief biography of registrants will only be included in any publication by the CFPC with the prior written consent of the photographed or recorded attendee.
You shall not distribute or publicly share any photographs, videos or audio recording taken during the PWR that include the presentation materials without the prior written permission of the presenter and the CFPC.
Assumption of Risk and Release
You are aware and understand that by attending the Event, there exists certain inherent risks, including risk of serious injury, disability, death, or property damage. You are also aware of the contagious nature of bacterial and viral diseases, including COVID-19 and the risk that you may be exposed to or contract COVID-19 or other infectious diseases by attending the Event, which may result in serious illness, personal injury, disability, death, or property damage. You understand and acknowledge that these risks may result from or be compounded by the actions, omissions, or negligence of the CFPC employees or others, including negligent emergency response or rescue operations of the CFPC or its contractors. The CFPC cannot guarantee that you will not be injured or become infected with any disease due to your attendance at the Event. You acknowledge that you are voluntarily participating in the Event with knowledge of the dangers involved. You hereby agree to accept and assume all risks of injury, illness, disability, death, or property damage arising from your attending the Event, whether caused by the negligence of the CFPC or otherwise. Moreover, by registering for the activities offered by the Chateau Fairmont Lake Louise or a third party (the “Wellness Activities”), you acknowledge that these activities are not offered by the CFPC but by independent vendors and you agree to be subject to the applicable vendor’s terms and conditions, without any involvement of the CFPC. The CFPC does not own, operate, manage, supervise, or control any Wellness Activity provider and makes no representations or warranties regarding the safety, suitability, quality, or performance of any Wellness Activity. By registering for the activities offered by a third party, you are choosing to voluntarily participate in the activity. You understand, agree, and acknowledge that such activities involve certain inherent risks and dangers, including but not limited to damage to personal property, serious injury, and/or death, and you assume full responsibility for all such risks. You agree to hereby expressly waive and release any and all claims which you or your heirs, successors or assigns have or may in the future have, against the CFPC, and its officers, directors, employees, agents, representatives, affiliates, successors, and assigns (collectively, "Releasees"), on account of any injury, illness, disability, death, or property damage arising out of or attributable to your attendance at the Event or the Wellness Activities, whether arising out of the negligence of the CFPC or any other Releasee or otherwise, including without limitation, breach of contract, or breach of any statutory or other duty of care. You covenant not to make or bring any such claim against the CFPC or any other Releasee and forever release and discharge the CFPC and all other Releasees from liability under such claims.
Additional Disclosures
During registration, you may be required to provide certain information including but not limited to your name, date of birth, residential address, phone number and email address (“Personal Information”). In certain circumstances, the CFPC may need to share your Personal Information with the third parties who support the PWR in fulfilling PWR-related services (i.e. venue and/or registration providers). The disclosure of Personal Information in these circumstances will be strictly for the performance of specific tasks on behalf of the CFPC and is governed by contractual arrangements that prevent third parties from disclosing or using registrants’ Personal Information for any other purpose. Where the specific tasks require fulfilment of requested product deliveries, the disclosed Personal Information will include your address (as provided during registration), which will be shared with applicable supply and distribution partners only.
Etiquette & Inclusivity:
CFPC is committed to creating a respectful, inclusive, and equitable environment for all attendees. We ask that all attendees engage in sessions and discussions with professionalism, openness, and courtesy, recognizing and valuing diverse perspectives and experiences. CFPC reserves the right, in its sole discretion and without refund, to remove or deny access to any attendee whose conduct is disruptive, threatening, discriminatory, harassing, unsafe, or otherwise inconsistent with these standards or the objectives of the Event.
Limitation of Liability: To the fullest extent permitted by law, CFPC shall not be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages arising out of or relating to the Event, including loss of income, loss of opportunity, travel expenses, accommodation costs, or reputational harm. In all circumstances, CFPC's aggregate liability arising out of or relating to the Event shall not exceed the registration fees paid by the attendee to CFPC.
Governing Law: This Agreement shall be governed by the laws of the Province of Ontario and the laws of Canada applicable herein. Unless otherwise specified in this Agreement, the Parties agree to attorn to the jurisdiction of the Courts of the Province of Ontario and Canada as the case may be.
Privacy Policies
For any questions, please contact pwretreat@cfpc.ca
CFPC reserves the right to modify these terms and conditions at any time, with or without notice.
PWR Team at CFPC